Team Management

Arcade Workspaces are the foundational layer for organizing, collaborating, and managing Arcades across your company or personal use.

Workspaces

What is a workspace?

A workspace is the home for all Arcades under a single account. It can be as small as a personal workspace or as large as an enterprise-wide deployment.

• A workspace includes:

  • All members under a subscription

  • All teams and folders

  • Settings like billing, privacy, integrations, and themes

• Users can belong to multiple workspaces

• Each workspace is managed independently (settings, access, billing)

Where do Arcades live in a workspace?

Arcades can live in two places:

1. Personal space (just for the creator)

2. Team space (shared with team members)

Arcades can be moved between personal and team spaces, or across folders — but they cannot be moved between workspaces.

How does workspace membership work?

Each workspace tracks active users by seat:

• Free/Pro: 1 seat, no shared teams

• Growth: Up to 10 members and one shared team

• Enterprise: Unlimited members and unlimited teams

---

Teams

Teams are subgroups within a workspace that allow for structured collaboration.

What is a team in Arcade?

A team is a collaborative space inside a workspace. Each team can have:

• Its own folders

• A separate theme

• Member-specific access controls

• Unique webhook/API keys

Users can be part of multiple teams within the same workspace, and teams help ensure separation between departments (e.g. sales, marketing, support).

How do I move Arcades between teams or folders?

1. Click the ... menu on any Arcade

2. Select Move to

3. Choose a personal area, team, or specific folder

You can also bulk-select Arcades using checkboxes and move them all at once.

Collections can also be moved between personal and team spaces.

---

Access and Permissions

How do I invite members to my workspace?

1. Go to Settings > Members

2. Enter email addresses (comma-separated)

3. Click Send Invite

Invitations will appear as pending until accepted.

What roles are available?

• Member: Can view, edit, delete Arcades they have access to

• Admin: All of the above + manage billing and team settings

• Owner: Full access including the ability to delete the workspace

• Creator: Can view, edit and delete, but can't publish Arcades without approval

  • Note: Creators can publish Arcades in their own personal team

Each team can have only one owner.

Can I control access to Arcades in a team?

Yes. Go to Settings > Access within a team to manage:

• Edit permissions: Require approval before others can edit Arcades

• Commenting: Toggle whether team members can leave comments

---

Team Settings

Each team has its own configuration options.

What settings are available at the team level?

• General: Set team name and slug (used in URLs)

• Members: Manage team-specific membership

• Access: Configure editing and commenting permissions

• Advanced:

  • Generate API keys

  • Set webhook secrets and URLs

---

Workspace Settings

What settings are available at the workspace level?

1. General: Workspace name and slug

2. Members: See all users across the workspace

3. Privacy:

   • Set default share behavior (public/private)

   • Block search engine indexing

   • Disable IP tracking

   • Fully disable all tracking

   • Disable error reporting to Arcade

4. Theme: Define branding, fonts, autoplay, and background music for the whole workspace

5. Integrations: Configure and manage integrations like:

   • Salesforce

   • HubSpot

   • Clearbit (shows credits used)

6. Billing: Only accessible to workspace owners; manage your plan, payment method, and renewal frequency

---

Privacy and Security

What does the privacy setting “public” mean?

“Public” means that anyone with the Arcade link can view it — similar to an unlisted YouTube video. Arcades are not indexed unless allowed by the next setting.

Can I disable indexing by search engines?

Yes. Toggle prevent indexing to stop crawlers from including your Arcade in search results.

How do IP tracking and full tracking toggles work?

• Disable IP tracking: Prevents storage of viewer IP addresses

• Disable tracking entirely: Turns off all event tracking (e.g. clicks, plays)

---

Themes

Also see the Branding & Theme page.

How do themes work in Arcade?

Themes define the visual and behavioral defaults for your Arcades, including:

• Fonts

• Colors

• Logos

• Watermarks

• Autoplay

• Background music

Themes are managed at the workspace level, but folders can override the default theme.

---

How do I change a folder’s theme?

1. Click the ... on the folder

2. Select Edit

3. Choose a new default theme

This allows you to differentiate design by department, region, or project type.