# Team Management ## Workspaces ### What is a workspace? A **workspace** is the home for all Arcades under a single account. It can be as small as a personal workspace or as large as an enterprise-wide deployment. * A workspace includes: * All members under a subscription * All teams and folders * Settings like billing, privacy, integrations, and themes * Users can belong to **multiple workspaces** * Each workspace is managed independently (settings, access, billing) ### Where do Arcades live in a workspace? Arcades can live in two places: 1. **Personal space** (just for the creator) 2. **Team space** (shared with team members) Arcades can be moved between personal and team spaces, or across folders — but they **cannot** be moved between workspaces. ### How does workspace membership work? Each workspace tracks active users by seat: * **Free/Pro**: 1 seat, no shared teams * **Growth**: Up to 10 members and one shared team * **Enterprise**: Unlimited members and unlimited teams *** ## Teams Teams are subgroups within a workspace that allow for structured collaboration. ### What is a team in Arcade? A **team** is a collaborative space inside a workspace. Each team can have: * Its own folders * A separate theme * Member-specific access controls * Unique webhook/API keys Users can be part of **multiple teams** within the same workspace, and teams help ensure separation between departments (e.g. sales, marketing, support). ### How do I move Arcades between teams or folders? 1. Click the `...` menu on any Arcade 2. Select `Move to` 3. Choose a personal area, team, or specific folder You can also bulk-select Arcades using checkboxes and move them all at once. {% @arcade/embed flowId="ZtFkdi92C7cjlxdp23Rs" url="" %} Collections can also be moved between personal and team spaces. *** ## Access and Permissions ### How do I invite members to my workspace? 1. Go to `Settings > Members` 2. Enter email addresses (comma-separated) 3. Click `Send Invite` Invitations will appear as **pending** until accepted. ### What roles are available? * **Member**: Can view, edit, delete Arcades they have access to * **Admin**: All of the above + manage billing and team settings * **Owner**: Full access including the ability to delete the workspace * **Creator**: Can view, edit and delete, but can't publish Arcades without approval * Note: Creators can publish Arcades in their own personal team Each team can have only one **owner**. {% @arcade/embed flowId="y29aD0OZd1uAze2tLoKk" url="" %} ### Can I control access to Arcades in a team? Yes. Go to `Settings > Access` within a team to manage: * **Edit permissions**: Require approval before others can edit Arcades * **Commenting**: Toggle whether team members can leave comments ### Why can't I access my team? If you see a lock symbol, this is because you are no longing paying for a Growth plan. The shared team space is for paid Growth teams only (not Pro). If you can't access your personal space either, please check if you have any missing invoices (and message Support if you believe you are up to date on payments). *** ## Team Settings Each team has its own configuration options. ### What settings are available at the team level? * **General**: Set team name and slug (used in URLs) * **Members**: Manage team-specific membership * **Access**: Configure editing and commenting permissions * **Advanced**: * Generate **API keys** * Set **webhook secrets** and **URLs** *** ## Workspace Settings ### What settings are available at the workspace level? 1. **General**: Workspace name and slug 2. **Members**: See all users across the workspace 3. **Privacy**: * Set default share behavior (public/private) * Disable IP tracking * Fully disable all tracking * Disable error reporting to Arcade 4. **Theme**: Define branding, fonts, autoplay, and background music for the whole workspace 5. **Integrations**: Configure and manage integrations like: * Salesforce * HubSpot * Clearbit (shows credits used) 6. **Billing**: Only accessible to workspace owners; manage your plan, payment method, and renewal frequency *** ## Themes Also see the [Branding & Theme](https://docs.arcade.software/kb/build/interactive-demo/edit/branding-and-theme) page. ### How do themes work in Arcade? Themes define the visual and behavioral defaults for your Arcades, including: * Fonts * Colors * Logos * Watermarks * Autoplay * Background music Themes are managed at the workspace level, but **folders** can override the default theme. *** ### How do I change a folder’s theme? 1. Click the `...` on the folder 2. Select `Edit` 3. Choose a new default theme This allows you to differentiate design by department, region, or project type. *** ## Arcade Management ### Can I delete an Arcade? Yes. To delete: * On the *My Arcades* or *Team* page, check the Arcade you'd like to delete * Click *Delete* at the top of the page * Click the *Options Menu* (three dots) on the Arcade preview and select *Delete* ### Can I recover a deleted Arcade? Yes. The "Recently Deleted" tool is found on the bottom left corner of your homescreen. There, you can hover over the Arcade you want to bring back and select "Restore". {% @arcade/embed flowId="qBvzfsCxIwmOoUIrU7re" url="" %} *Arcades will only remain in Recently Deleted for 30 days. After that, please reach out to Support to recover a deleted Arcade.* *** --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://docs.arcade.software/kb/admin/team-management.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. 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