Team Management
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Workspaces take collaboration and organization on Arcade to the next level. In the simplest terms, a workspace is the home for all Arcades under the same ownership. A workspace may be small (think: one for personal use) or quite large (think: one supporting an entire enterprise).
Workspaces may have any number of members (depending on your Arcade subscription plan), who each have the ability to create Arcades that only they have access to in that workspace. Workspaces may also have any number of teams, organized around different functions within your company, types of content, varying audiences, or whatever best suits your needs. Arcade users can be members of multiple workspaces, and workspace members can be members of multiple teams within workspaces.
All Arcades either live in a member’s personal area within the workspace or in a shared team within the workspace. Arcades can be moved across teams or from a member’s personal area to a team (and back), but Arcades cannot be moved out of the overall workspace. This serves to give you greater control over the content created within your organization, even as workspace members may change over time.
Arcade subscriptions are also managed at the workspace level. Each active member of a workspace counts as a single seat on the subscription, regardless of how many teams each workspace member may be a part of within the organization.
It’s also important to note that different subscription levels have different limits on which aspects of workspace functionality you’re able to fully use: on Free and Pro plans, workspaces are limited to a single member and no shared teams; on the Growth plan, workspaces may have unlimited members and a single shared team; on the Enterprise plan, workspaces may have unlimited members and unlimited shared teams.
If you have any further questions about how workspaces work or how they differ from our previous organization model, please don’t hesitate to reach out to our support team!
You can add anyone to your team by navigating to Settings > Members on the Arcade app. There, you'll find two ways to add someone to your team.
Invite by email: You can add as many emails as you'd like, separated by commas. Once you click send, an invite will go out to those people and invite them to join your team on Arcade.
Invite by link: If you have a bunch of people who you want to join your Arcade team easily, you can copy an invite link. Anyone who clicks on the link will be automatically added to your team. You can drop this link in a Slack channel, company email, etc.
When your teammate clicks on this invitation link, they will automatically be added to the Arcade Team. If they don't have an Arcade account, they will be prompted to sign up for an Arcade account and upon login, they will be added to the team.
Invitation links are a great way for you to add your teammates without a team admin having to approve each one. Once a user is added to the team via an invitation link, they have the same access as a regular team member and can add, edit, and share their Arcades within the team.
Users added to a team via an invitation link will automatically increase your Team's seat count effective the date they join. If you remove a user, your subscription also will be adjusted accordingly.
In order for your teammates to see an Arcade, or for your branding to be applied, the Arcade needs to be in the Teams folder.
To change the color, watermark, background, or any other setting for an entire team, go to Settings and then Theme.
If your team theme settings (colors, fonts, watermarks, overlay, etc.) are not being applied to your Arcade, check if the Arcade is in the team space. Team settings do not apply to Arcades in your My Arcades space.
